Many of us remember the days of dealing with school schedules. You may have tried to implement a daily schedule to help you manage your time more effectively. But is it helping you as much as it could?
To make a time management schedule work the best, you need to understand how it works, and learn to keep to it.
Management Concept
Before you can build an effective schedule, you need to understand the concept of time management.
What Does "Time Management" Really Mean?
Not surprisingly, it means managing your time. That is, being productive, and focused on the tasks that are important, and need to be completed, instead of wasting time on un-necessary and frivolous things.
A schedule can help you to manage your time by creating blocks for each task, or group of tasks, you need to accomplish throughout your day, keeping you more productive.
If you don't have a clear plan for what you should be doing at any given time, it's more difficult to maintain a flow, and you tend to choose time wasters (like television) instead of a specific task.
We all have the same 24 hours, every day. By using a time management schedule, you can decide ahead of time how you should spend those hours to get the things you need to get done, done. You should even schedule in down-time -- we all need to rest and relax.
Making a Time Management Schedule
To make an effective schedule, you have to do more than just think about it in your mind. I find paper and pen most effective--even if I then transfer it to my PDA, smartphone or online calendar.
Start by writing down all the things you need to complete. This can be daily tasks, or to start more simply, what you need to get done tomorrow.
Group related tasks together, and associate a time estimate to each one. Don't worry about how accurate the estimate is. If you're unsure, pad the time a little bit--scheduling more time is much better than scheduling less. And, as you work through your schedule, you'll get a better idea of how much time each task takes.
Once you have your tasks grouped and estimated, start to organize them into a schedule. Make sure to take into account priority (do the more important things earlier in the day), and also time-of-day requirements (like picking up the kids from school at 3:30pm).
Now that you've got the beginnings of your time management schedule, work through it. It may take a week or two of refining before you've got the time estimates down, and the priorities in the right order.
Don't be afraid to change the schedule. Just use it as a tool to be more productive throughout your day.
Time Management - Using a Schedule to Manage Your Time
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